Tag: dental cpa

Complaints from patients are never welcome. It is unfortunate that even the most compassionate dentist with an exemplary team who follows procedures meticulously can still receive complaints. Take advantage of them.

Whether the complaint is true or not, the most important thing to remember is to handle it with care. About 94 percent of people use online reviews to choose a business; you do not want a complaint to snowball into a bad review. It can quickly result in a loss of revenue. Therefore, responding to them is crucial. 

You and your team may feel frustrated, discouraged, or annoyed when complaints are brought to your attention. It’s normal. You may also feel cavalier about a complaint that you view as minor. There are some complaints that are objective, such as office décor, wait times, or insurance issues.

Complaints should be handled with respect.

It is important to treat even trivial or unfair concerns with respect. It means listening to the patient, taking their complaint seriously, and promising to investigate. 

You should follow these steps:

• Thank your patients for bringing their concerns to you without judgment: “I appreciate you taking the time to tell me about your experience.”
• Repeat the complaint back to the patient: “So you’re saying that you waited 40 minutes for your appointment and nobody checked on you?” “My sincere apologies.”
• Take action to correct the situation, if necessary. “There are times when things get backed up.” In case of a delay, I’ll make sure the front desk team informs you.” 
• Thank them again: “Thank you for letting me know what happened.” Thanks for putting your trust in our practice. “We’ll do whatever it takes to ensure you’re satisfied.” If you follow through on your commitment, you’ll earn loyalty from that patient. Complaints provide you with a chance to cement a patient’s trust.

Maintain patient loyalty

The importance of maintaining patient loyalty cannot be overstated. It can lead to fewer rescheduled or canceled appointments, increased case acceptance, and even referrals to friends, family, and social networks. Taking care of one complaint correctly can result in hundreds or even thousands of dollars in revenue over time. Furthermore, it is the right thing to do.

Patients who feel their concerns were not heard will unlikely refer others to you or, more likely, complain online and on social media.

Keeping your revenue flowing depends on satisfied patients. We’re here to make sure it stays strong. For all your dental accounting needs, contact us today.

In addition to helping you with your taxes, accountants can offer creative solutions to your business challenges. Their training allows them to understand how businesses work and create solutions that others might not think of. These are just a few of the creative ways accountants can help you solve business problems.

Identifying your business type

Accountants often specialize in serving specific types of clients, such as small businesses, large corporations, or high-net-worth individuals. Small-business CPAs understand your unique challenges and can use that knowledge to help you grow. An accountant who understands your field is uniquely qualified to assist you because they understand your issues in context and are able to consider the issue from all relevant perspectives. Because they understand the business, they can recommend the right solution for you.

Taking a long-term view

When you own a business, you want to please your clients and grow it. An accountant can save your business thousands of dollars and give you back the time you spend on forecasting, tax preparation, and bookkeeping. You need an accountant who can see both the big picture and the details of your business. By foreseeing problems, they can prevent you from making a mistake. A new perspective that considers all consequences may be the key to solving a financial problem in your industry. Accountants can make a significant contribution to your bottom line because of this.

A creative and strategic approach

Problems that are difficult require creative solutions. An accountant can keep track of your cash flow if you’re starting out and need help with a business plan or entering a high-growth phase. They can help you manage your money by taking an objective look at your overhead and costs. Accounting professionals can create innovative solutions that meet your long-term goals by combining their knowledge of your field with a high-level, strategic approach to your finances.

Take steps to avoid IRS audits.

The likelihood of an audit is small, but every business should be prepared in case one occurs. If you are working with a good accountant, they will have the detailed records needed to satisfy the government’s questions; if you are not working with an accountant and you are subject to an audit, you may want to hire one to save time, stress, and money. A CPA can also help you prevent future problems, such as spotty record-keeping and innocent errors.

Our accounting firm is committed to helping you navigate your business finances in an ethical and compliant manner. Let our team of professional accountants help you find the solution for success you have been seeking if you are facing an accounting issue that demands skillful handling. Contact us today to schedule a consultation. 

It can be a very rewarding experience to own a business. Planning, hard work, perseverance, and investment are essential to the process. It can be a wonderful transition if you are able to endure the start-up and early development phases.

Strategy for entry

In most cases, dental practices begin by using the following entry strategies:

• The purchase of a practice: This entry option may seem easier than the others, but it has its own challenges. In some markets, the demand for existing practices is high, but none are available for purchase. Other markets may not have dental practices located exactly where you would expect them to be.
• Starting from scratch: By starting from scratch, you are able to begin without any legacy issues, such as old pricing, old software, or past client service issues.

Practice Location

Choosing a location for a new dental practice is more than important; it’s imperative. This is why you should use an expert who specializes in dental office spaces and can select locations using software tools. A dental and medical office space specialist who can negotiate on your behalf without a conflict of interest, not a general commercial real estate agent that works with all types of businesses.

The financial considerations

You should honestly assess your financial and emotional readiness before making this leap. As start-up businesses require sweat equity, this move must be made at the right time in your life. In most practices, cash flow is negative during the start-up and development phases, so you need cash on hand to cover household expenses and maintain insurance coverage.

Lead generation and marketing for dental practices

Practitioners need the most assistance in this area since they have not been trained in marketing, pricing, or practice management. During college and as an apprentice, the emphasis is on performing the work, not generating leads.

To build a business today, hanging out your own shingle is not enough, and referrals are insufficient to achieve your revenue goals.

Costs associated with starting a business

Start-up costs vary depending on your revenue goals, entry strategy, and geographical location. Offices in large cities near office parks will also cost more than offices in lightly populated bedroom communities.

Commercial real estate firms understand dental practice needs and costs very well. Getting their expertise and insights costs you nothing.

Also, dental practice lenders understand the industry extremely well and can provide additional guidance. In other words, you do not want to work with a local retail bank. Obtaining financing from dental practice lenders who understand the industry inside and out will be your goal.

You will need a dental practice CPA firm on your team, not a generalist CPA firm. You will save time and reduce your risk with a dental practice CPA on practice acquisition due diligence, business structure, entity selection, and accounting and tax issues. As you embark on your new practice journey, they can suggest dental practice real estate firms, law firms, lenders, and other specialists. By working with specialists who understand the dental industry, you will lower your risk and save time. Contact our dental accounting firm to learn how we can help. 

ADCPA
Url: https://adcpa.org/

Why should I work with a dental CPA instead of a traditional, general CPA? By utilizing the skills and knowledge of a dental CPA, you’ll be able to manage your practice more efficiently, so you can devote more time to dentistry and become more profitable.

You can gain valuable information about the health of your practice from a dental CPA, get assistance with planning to ensure that you will achieve your personal and professional goals, and get excellent advice on how to improve profitability from a dental CPA firm.

The three main areas of focus for a dental CPA when setting up a new client relationship are:

A solid bookkeeping system

The first step in working with a dental CPA is to get your bookkeeping in order. While this is the most basic service that a CPA can provide, a dental CPA’s industry knowledge can help ensure that the information is presented clearly and in a useful way. You can arrange your accounts so that the important information is prominent and easy to compare.

Your dental CPA will also make sure that accounting principles are being applied correctly to your bookkeeping so that an outside agency looking at your books will not question the practice’s presentation or health. Many dental CPAs offer monthly bookkeeping services along with monthly or quarterly meetings to review financial statements, so you can understand and act on the information. Dental CPAs provide a wide range of services, but bookkeeping is the foundation of all of them.

Dental Practice Planning and Projection

Developing a long-term plan and making projections is crucial for your practice’s success. Planning and projections can be done by a dental CPA to ensure that your practice is on the right track and on track to meet your goals. Due to their familiarity with the collections and expense patterns experienced by dentists, dental CPAs are generally better equipped to make accurate projections for your practice. Having created a reasonable projection, a dental CPA can assist you in determining your initial plans or executing existing ones.

The three things most dentists want to plan for are taxes, retirement, and the education of their children. Are you utilizing tax strategies to minimize your taxes? Will you be able to retire comfortably and on your own terms? Will your children and grandchildren (if you have any) be able to attend college?

Services provided by dental CPAs

The majority of consulting services provided by a dental CPA will be in conjunction with other services. For example, during a quarterly bookkeeping meeting, a dental CPA will typically review your monthly or quarterly statements in order to assess the profitability of your practice and identify areas for improvement or investigation. During half-yearly planning, a dental CPA may review your fee schedules with you to ensure that you are not undercharging or overcharging.

During year-end planning, a dental CPA might discuss equipment and expansion plans with you to ensure that your capital investment will result in a healthier practice and more enjoyable dentistry for you. As a result of this type of consulting, your dental CPA can help you identify trouble spots in your practice or identify opportunities that can be utilized to your advantage. Although a general CPA may be well equipped to help with financial consulting and a dental consulting firm may be well equipped to assist with practice management, a dental CPA can provide both financial and practice management services.

You can rely on our dental accounting firm for assistance. Get in touch with us today to schedule a consultation.

ADCPA
Url: https://adcpa.org/

You have covered all the bases when it comes to providing dental services efficiently and confidently. In contrast, when it comes to your practice’s bookkeeping and accounting, you may not be as confident and always aware that your time would be better spent in other areas. It is likely that you did not choose to become a dentist in order to worry about accounting and paperwork.

Maybe you’ve questioned the accuracy of your bookkeeping, or you want to improve efficiency (especially your own). It might be time to consider outsourcing your bookkeeping and accounting if one or both of those scenarios apply.

These functions can have a significant impact on your practice’s productivity and profitability.

• Rather than spending time on bookkeeping, you can spend it on improving the overall experience of your practice and patients.
• An expert will handle your books, so you can be sure they are accurate and make well-informed decisions about your practice. As a result of better bookkeeping, tax time often brings fewer surprises.
• Having accurate accounting records will give you peace of mind. You will be able to keep a better handle on cash flow and know where you stand at all times by letting the experts handle it for you. Therefore, you are prepared for any emergency that may arise (for instance, a global pandemic).
• Having a financially healthy practice facilitates a strong personal financial plan for you, including aggressive retirement savings.

Do you already outsource roles like IT and/or HR? When it comes to such a vital business function as your finances, outsourcing to experts who specialize in dental practice finance makes good business sense. As our world becomes more virtual every day, it makes sense to consider a virtual bookkeeping and/or CFO solution sooner rather than later.

Accountants who specialize in dental practices offer expert accounting services. Using their accounting and bookkeeping services can result in improved cash flow management, accurate record-keeping, and meaningful data reporting for better, more streamlined financial management.

A dental accountant can help you by providing:

• Savings: You won’t have to pay for employee benefits, payroll taxes, hiring, and training.
• A wide breadth of experience: You get access to experienced CPAs with a breadth of knowledge of the industry, as well as certified bookkeepers who you can rely on.
• Experience: You have the support of someone who can assist you whenever you have questions.
• Flexibility:  When you require assistance with some or all of your bookkeeping requirements.

Dental accountants are dedicated to helping you with your financial tasks so that you can focus on what is most important to you. Their services include account reconciliations, bill payments, payroll journal entries, financial reports, time-saving tools, and remote working options.

If you feel overwhelmed by any of these tasks or simply are tired of doing your own bookkeeping, you should probably outsource it.

Our dental accounting firm successfully assists dentists with their bookkeeping needs. If you would like an expert from our team to help you and your practice succeed, contact us today!

ADCPA
Url: https://adcpa.org/

There are a number of reasons why dentists need a dental CPA. You can grow your revenue and cut costs with the help of financial housekeeping.

In addition to keeping track of your books and maintaining your accounts, dental accountants are also responsible for ensuring that you take advantage of all government schemes and programs that support small businesses. Additionally, they ensure that you are always in compliance with the policies. Dental CPAs are also responsible for tax preparation and optimization.

Many experienced CPAs offer virtual CFO services to help dentists scale their practices through budgeting, forecasting, planning, and strategic implementation of financial decisions. The guidance and mentorship of a virtual CFO is invaluable for ambitious dentists who are interested in expanding and scaling their practices.

Dental Accountants: What You Should Consider

It is common for small business owners and dentists to overlook some crucial elements when choosing a professional dental accountant, which can end up costing them a lot in the long run. When hiring a dental CPA for your practice, consider these factors.

1. Provided Services

CPAs can either be generalists or specialize in serving a specific segment of the industry. Ask your CPA about their range of services and how any additional services that they recommend will impact your revenue at your next meeting. If your CPA only offers a few services, it may be time to switch. 

2. Dental accounting knowledge and experience

When searching for a dental CPA, you should consider the level of experience and expertise they bring to the table.

An experienced dental accountant will optimize your tax position, claim necessary deductions, and take advantage of specific government programs. In addition to ensuring accounting compliance, dental accountants can often be a jack of all trades and help your business grow.

3. Transparency and communication 

Many dental accountants don’t disclose their activities and strategies transparently due to the complexity of the field. It may not be a good fit for your business to hire an accountant who isn’t openly communicating, guiding, and mentoring you. Transparency and the quality of communication are therefore crucial factors to consider.

4. Providing value for money 

Revenues and costs are two essential components of a business. Hiring a dental CPA should provide you with more value than the cost itself in order for it to be a worthwhile investment.

Choosing the best option doesn’t mean choosing the cheapest. Consider the cost and benefits of your investment before making your decision.

5. Fees that are clear and transparent 

Dental bookkeeping and accounting costs need to be transparent and clear in order for you to plan your dental expenses effectively. Wouldn’t it be nice to avoid unpleasant surprises down the line? The dental accountant you hire should offer transparent pricing and be open to discussing all the costs involved in hiring them before you sign on.

6. Having the ability to answer complex questions 

You rely on your dental accountant for a variety of things related to money and finances. Would you want to work with someone who can not answer complex questions? It is unlikely that you would. A dental CPA with a background in accounting should be able to answer any money-related question you may have openly and transparently.

The best people to work with are those who are always able to provide you with the correct answers whenever you have a question. It is only possible for them to accomplish this if they have a clear understanding of what they must do and what dental practices require from their accountants.

So there you have it! We hope that you now understand why dentists require specialized dental accountants. Our accounting firm specializes in assisting dentists. To schedule a consultation with one of our experts, please contact us today.

ADCPA
Url: https://adcpa.org/

You are responsible for many non-clinical tasks as a dental practice owner, including human resources, tax filing, contracts, and insurance. When ignored, these things can inhibit growth and even cause significant problems in a business.

The practice of keeping accurate accounting records is known as bookkeeping. A company’s sustainability depends on its records. In addition to managing cash flow and meeting financial obligations, accurate bookkeeping helps businesses plan their investments.

In the eyes of some business owners, it is a tedious task that must be completed before their CPA can file their taxes. Keeping clean books can help you do more than just file your tax return on time. You can use it to spot fraud, map business growth and identify areas of overspending.

Types of financial ledgers

A financial ledger shows your company’s profit and loss. A comparison is made between the revenue coming in and the expenses going out.

Profit and loss statements and balance sheets are the most important ones to review.

Balance Sheet

Essentially, a balance sheet is a statement of a company’s assets, liabilities, and owner’s equity at a particular point in time. The balance sheet is typically prepared at the end of a set period (e.g., quarterly or annually). There are two columns on a balance sheet. On the left, you can see the company’s assets. Liabilities and owner’s equity are listed to the right.

A balance sheet provides important information to a business owner about the health of the company. The owner, however, isn’t the only person who looks at the balance sheet. If you plan to sell your practice, lenders, investors, partners, or buyers will review it when you apply for financing.

Profit and loss statement

In finance, a profit and loss statement (P&L) shows a company’s revenues and expenses during a particular period. This statement explains how revenues are transformed into net income.

In addition to recording the practice’s collections, the P&L separates your statement into two sections:

• Direct expenses: costs that vary according to production. As you see more patients, these costs will increase—like lab fees, supplies, hygiene, and chairside salaries.
• Fixed expenses are costs that are specific to your company and remain constant regardless of the quantity of goods or services produced.The cost of your building rent, insurance, pension, or subscriptions, for example, is the same month to month, regardless of your production level.

By tracking both direct and fixed expenses, the business can identify overspending or areas for growth.

It is important to be organized.

No matter who manages this report, whether you do it yourself or hire a bookkeeper, a poorly organized P & L will not be helpful. Expenses should not be listed in separate categories on five pages. As with tracking your personal expenses, categorizing your expenses allows you to focus on the big picture. You will not use it if it is not usable.

An organized P & L allows you to sit down every year and review where your business is this year to date, last year, and even the year before. As a result, you can spot outliers and trends.

A monthly review is also very important. There may be things that come through that you will not remember at the end of the year. For example, if your insurance fees were extremely high last month, you will remember that you had paid your annual insurance premiums. Given everything you have going on, it is unlikely that you will remember each detail like this at the end of the year.

A CPA can not proactively plan your tax projections if your books are not up-to-date. Furthermore, if you only prepare them for a six- or nine-month period, they will be unable to strategize for you.

Outsourcing

It is important to leave financial statement management to a professional to ensure that all the categories are reported consistently, as well as to ensure that bank and payroll reconciliations are done on a monthly basis, which allows the owner to ensure that they are always tied to cash. It is also possible to detect fraud by staying organized.

In addition to other benefits, having good, clean books will make filing your tax return easier for your tax preparer. It can save you both time and money on your tax bill. As a result, it is cheaper, but it also prevents errors from occurring. You pay more in taxes when stuff gets missed.

It’s not only time-saving to have a professional accountant handle your monthly bookkeeping; it’s also strategic.

Rather than categorizing expenses, owners can now use the output strategically to enhance their businesses. It could be that accounts receivable have been running too high and have gone unnoticed, or lab supplies have gradually risen over the past six months. Early insight into changes can increase profitability in the short and long term.

ADCPA
Url: https://adcpa.org/

The dental industry is highly competitive, and margins can be tight. So, it’s important to save money wherever you can—and that includes your taxes.

Here are three ways dental office owners can save on their taxes shared by our dental cpas:

1. Take advantage of small business tax deductions.

As a small business owner, it’s important to take advantage of all the tax deductions and credits that are available to you. This can help reduce your tax liability and leave you with more money to reinvest in your business.

There are several small business tax deductions available, and the best way to take advantage of them is to work with a tax professional. They can help you identify the deductions you qualify for and file the necessary paperwork.

While taking advantage of small business tax deductions can save you money, it’s important to remember that they can also add complexity to your tax return. So be sure to work with a tax professional who can help you navigate the process and maximize your savings.

2. Invest in energy-efficient dental equipment.

If you’re looking to invest in new dental equipment, you may want to consider energy-efficient options. Energy-efficient dental equipment can help you save money on your energy costs, and it can also help you reduce your carbon footprint.

There are a variety of energy-efficient dental equipment options available on the market today. From energy-efficient dental chairs to LED dental curing lights, there are plenty of options to choose from. You can even find energy-efficient dental handpieces that can help you save even more money.

If you’re looking to invest in new dental equipment, energy-efficient options are definitely worth considering. Not only can they help you save money, but they can also help you reduce your impact on the environment.

3. Hire an accountant who specializes in dental office taxes.

As a dental office, you have unique tax needs that require the expertise of an accountant who specializes in dental taxes. Dental offices are subject to many of the same taxes as other businesses, but some unique taxes apply specifically to dental offices. For example, dental offices are required to pay a special tax on the sale of dental supplies.

Accountants who specialize in dental office taxes will be familiar with all the tax laws that apply to your business. This will help ensure that you are complying with all the tax laws and that you are taking advantage of all the tax breaks and deductions that are available to you.

In conclusion, dental office owners can save on their taxes in a variety of ways. The most effective way is to contact a dental accountant and schedule a consultation. Other methods include taking advantage of tax breaks and hiring a tax accountant. By taking these steps, you can save money on your taxes and improve your bottom line. Please contact our dental accounting office today to learn how we can help.

ADCPA
Url: https://adcpa.org/